PoS for authors

PoS opens access to your contribution

PoS - Proceedings of Science is a web based fully automatic service. A chairperson - appointed by the Conference Organising Committee - is in charge of the electronic publication of the proceedings, while the PoS editorial office <pos-eo@pos.sissa.it> provides any technical assistance that may be required.

Contributions must be submitted from your Author pages as a pdf file formatted in the PoS style. The style files for both LaTeX and for word processing are available on your Author pages, while detailed instructions will be sent to all authors with the invitation to submit their contribution.

To submit their contributions, authors are requested to follow the instructions below. Please take note of the deadline for your specific conference.

Submission of contribution

Contributions can be submitted only by web upload from your author pages in the pdf format.
To submit a contribution you should connect to your author pages and click on the "workarea" link.

When the conference web interface is set up Authors are assigned a personal userID and password for uploading their contribution on the PoS web page, and a contribution ID (for example PoS(MOC2000)001 is the first contribution of the conference "Mock conference" whose conference ID has been chosen by the chairperson to be "MOC2000"). Please use the contribution ID in any correspondence with the PoS editorial office and the chairperson.

As part of the PoS copyright policy (see below for details), submitted contributions bear by default the following statement:

Copyright owned by the author(s) under the terms of the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License (CC BY-NC-ND 4.0).

Should you have any doubts please contact the PoS editorial office at pos-eo@pos.sissa.it

File preparation

The file to be submitted is to be prepared as follows:

• Download and unpack the .zip archive from your Author pages ("workarea" → "template files and instructions"). You will find the LaTeX class PoS.cls with the PoS logo, a skeleton file for word processing contributions and the PoSauthmanual.pdf. You should always use the newest available templates, as these may have been updated from previous editions of the same conference.
• No language editing is provided by the PoS editorial office, so please note that only papers written in standard (comprehensible) English will be accepted for publication.

LaTeX users

• Write your manuscript using the PoS class and the TeX skeleton file available in your work area.
• Please do not change the content of the field \FullConference{...}, and accurately fill \author{...} and \title{...}, etc.
• If some of the metadata on the first page you fill in are incorrect or differ from the PoS style you will be asked to resubmit your contribution since the pdf file cannot be modified by the editorial office.
• Create a pdf file with your favourite system. You will find some suggestions in the file PoSauthmanual.pdf.
• Do not compress (zip) the file.

Word processing users

• Write your manuscript using the PoStemplate.odt skeleton file (the free software can be downloaded from the internet, for instance OpenOffice).
• Please fill in with the utmost care the fields author, title and abstract.
• Do not modify the name conference details provided in the template, or the copyright line.
• If some of the metadata on the first page you fill in are incorrect or differ from the PoS style you will be asked to resubmit your contribution since the pdf file cannot be modified by the editorial office.
• Export the document as pdf.
• Do not compress (zip) the file.

File upload

The submission procedure is divided in two steps. The first consists in uploading the file. The second in closing the submission.

To submit your contribution go to the upload page on your Author pages ("login" → "workarea"), fill in the required fields and click on the "Submit" button. At this stage you are enabled to view/check your main file, metadata and attachments (if any), and replace/correct them if necessary. The submission is completed once you click on the "close" button, only then will the chairperson be able to make a decision.

After submission

After closing a submission, authors can access the files on their pages.

From then on the file(s) can only be replaced with the chairperson's consent ("Request an update").

You will be notified once the chairperson has made a decision ("Accept", "Request revision", "Reject").

After acceptance

If requested by the conference chairperson, accepted contributions can be pre-published on the PoS website and therefore made available to readers before their actual publication.

At the time of pre-publication or, if the chairperson has not requested it, upon publication PoS takes care of registering DOIs for every contribution with CrossRef who, in turn, send out metadata to its affiliates, websites and services to give contributions higher visibility.

Pre-published contributions may still change slightly, if needed, although they are already available to all readers and citeable by others.

To ensure correct citations, a how-to-cite tool is available on each pre-published contribution’s web page, indicating that the contribution is a temporary version. As soon as publication takes place, the how-to-cite text changes automatically and changes to the contribution are no longer possible. Published contributions are indexed by the main indexing services, among which ADS-NASA and INSPIRE.

Open Access and Copyright

By default, from the time of submission authors retain the copyright of their contribution and apply the Creative Commons Attribution-NonCommercial-NoDerivatives 4.0 International License to their work. This allows everybody to read, download, copy, distribute, print, search and link to the full text of PoS contributions and allows readers to use them for any other lawful purpose free of charge.

By using the PoS author pages, authors allow Sissa Medialab s.r.l. (i.e., PoS’s publisher) to process their personal data (name and email address) for the purpose of handling their contribution and the relevant metadata in compliance with Italian Legislative Decree 196/2003 on personal data protection. Authors wishing to have their personal data removed from PoS can request it by writing to the PoS editorial office <pos-eo@pos.sissa.it>.

By submitting their contribution to PoS, or by allowing third parties to submit their contribution for them, authors agree to all the above terms and conditions and grant Sissa Medialab s.r.l. a license to register their work with CrossRef in order to obtain a DOI, disseminate and publish their work's metadata, handle their work's response page, its pdf file(s) and any supplementary material files according to the gold Open Access scheme.

Upon submission of their article, authors may choose to transfer the copyright to third parties such as their institution. Also in this case the other terms of the PoS Open Access and Copyright policy stand. Any specific request regarding copyright, license, Open Access and related issues should be addressed to the PoS editorial office who will check their feasibility.