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CERN Document Server
Open Archive Initiative

PoS for organisers

Affordable for you, open for readers

If you are organizing a conference and you would like to publish the proceedings affordably, quickly and efficiently, making them available for free to all interested readers, please contact the

PoS editorial office
Via Bonomea, 265
34136 Trieste - Italy
Phone ++39 040 3787 646
fax ++39 040 3787 640

The editorial office will provide you with a solution that best suits your requirements (including your budget).

The PoS menu includes:

  • Long term storage and worldwide availability of contributions in pdf format;
  • Unlimited number of pages in each article;
  • A software for authors and chairpersons to upload and screen contributions online;
  • Assistance from the editorial office in setting up the conference pages, running operations and troubleshooting;
  • Registration of DOIs (Digital Object Identifiers) for each contribution made available to readers on the PoS website. DOIs help readers and indexing services identify contributions unambiguously, make it easier for readers to find contributions they are looking for and help to ensure correct citations;
  • Indexing of published contributions by the main indexing services, among which ADS Nasa and INSPIRE.

PoS offers two publication options:

  • SELF: organisers are provided with conference web pages which they can use to call for and make decisions on submitted proceedings. They have access to the tools for communicating with authors, sending collective or personalised reminders, enabling authors to replace their uploaded files, adding or removing authors etc. The organisers run the entire publication process, while the editorial office provides assistance to users whenever necessary by updating database entries for authors and providing software troubleshooting.
  • HELP: the editorial office is in charge of running the entire publication process according to indications from the organisers (on deadlines, length of contributions etc.). The office continuously monitors the progress in collecting contributions, updates the organisers accordingly and sends out all the necessary reminders to secure the maximum number of published contributions.

All proceedings publication proposals are subject to the assessment of the PoS executive editorial committee in order to ensure that highly rated conferences only appear in PoS, which means that the conference as a whole is deemed to be of good quality and therefore of interest for the scientific community. Peer reviewing of the proceedings and lecture notes, is entirely to be carried out by the conference editors under their scientific responsibility.

If you wish to publish your conference proceedings on the PoS website, please write to the editorial office <>. We will be pleased to liaise with you and advise you on the most suitable format for your conference proceedings.

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ISSN 1824-8039